Attendance Procedures and Policies
Procedures and policies regarding student attendance
Return to School Attendance Procedures and Policies
Students will attend school either 100% virtually or concurrently (attending in-person 2 days/week and virtually 2 days/week). Students are expected to attend classes 4 days each week and complete asynchronous activities as assigned by their teachers. Parents are strongly encouraged to monitor their child’s attendance in ParentVUE.
All parents/guardians who selected in-person instruction for their child or anticipate their child returning to the building for extracurricular activities or student support will be required to complete and return to school a Parent/Guardian Health Screening Commitment form. The form indicates the parental/guardian’s agreement and commitment to completing a daily health screening prior to sending the student to school and to also keep ill students at home. The form may be returned electronically through ParentVue or via hardcopy.
The Fairfax County Health Department (FCHD), in collaboration with the American Academy of Pediatrics (AAP), has developed Sick Student Notification and Permission to Return to School/Child Care forms to be used:
We will follow FCPS protocols provided by the Fairfax County Health Department (FCHD). Each case will be handled individually in accordance with the FCHD established communicable disease and contact tracing protocols. FCPS will follow established guidelines for communicating information to parents/guardians. For more information visit www.vdh.virginia.gov. Parents/guardians will be required to complete and return the Permission to Return to School/Child Care Form (page 2) when the student returns. The form will be completed by the health care provider and will indicate to the school when the student may safely return.
The student should not come to school and should report the absence using the guidance below.
- Fever (100.4 or greater)
- Shortness of breath
- Loss of taste/smell
- Sore throat
- Muscle aches
- Runny Nose/Congestion
Students who are showing signs of COVID-like illness may not return to school until:
- Student has tested negative for COVID-19 OR
- A healthcare provider has seen the student and documented a reason for the symptoms other than COVID-19 OR
- All of these are true:
- at least 10 days since the start of symptoms AND
- fever free off anti-fever medicines for 24 hours AND
- symptoms are getting better
If a student reports a positive COVID-19 test or is instructed to quarantine by a medical provider or the FCHD
The student may not return to in-person learning until:
- At least 10 days have passed since symptoms started AND
- The student has had no fever or anti-fever medicines (ex: Tylenol, Ibuprofen) for 24 hours AND
- The student’s symptoms are getting better
If a student has been exposed to COVID-19 (someone in the household has been diagnosed with COVID-19)
The student must remain home for 14 days after their last exposure to the household member.
There are two possible attendance codes that will be used in this situation. Parents are highly encouraged to monitor their child’s attendance in ParentVUE and reach out to the school if they have questions.
- “SYC” is used when parents call the attendance office to let the school know that their in-person student will be attending school virtually. Parents do NOT receive a phone call in this case.
- “SYV” will be used by teachers for students who attend class virtually on their scheduled in-person day and have no absence code in SIS for that period. While students will be considered present for that day, parents WILL receive a phone message for any student marked “SYV.”
Please note: There is a waiting list to allow additional students into the building for in-person instruction. If your child does not come into school consistently on their in-person day, the school will reach out to parents to have a conversation about changing the student to all virtual learning for the rest of the year.
- A student is considered unexcused if the student does not show up to their teacher’s BBCU on a synchronous day and the school has not received communication from the student’s family. An attendance call will go home.
- A student is considered tardy if a student arrives to class 5-30 minutes late.
- If a student logs into a class and then leaves the class or doesn’t participate when prompted by their teacher, the teacher will use the following guidelines to take attendance:
- 1st Offense: The teacher will take note of the behavior and mark the student present.
- 2nd Offense: The teacher will speak with the student and mark the student present.
- 3rd Offense: The teacher will speak to the student and family and mark the student present.
- >3 Offenses: The teacher will refer the student to their Assistant Principal and the student will be marked unexcused.
Reporting an Absence
Parents need to call 703-319-2319, email @email or complete this form to report their child’s absence. Attendance staff will provide families the Sick Student Notification and Return to School Forms.
Families will receive guidance from the FCHD Public Health Nurses (PHNs) and School Health Aides (SHAs), identified as the school health team, as to when their student can return to in-person learning.
Details can be found on the FCPS Return To School Website.
How to Report an Absence or Late Arrival
- Child’s Name and Grade
- Reason for Absence, especially any COVID-like symptoms
- Phone Number or Email to reach you
One of our attendance staff will contact you if they need additional information.
Early Check-Out and Late Arrival
A written note is required. Include the time, reason for check-out, parent/guardian signature, and parent daytime phone number.
- No note? Because visitors into the building is limited due to COVID-related guidelines, a parent/guardian must come to the building and park in one of the visitor spots. Please call the front office at 703-319-2300. A staff member will meet you at Door 1 to confirm the name and reason for a student checking out. Staff will then send a pass to your child for check-out.
- If a student gets sick during the day, the clinic aide will contact a parent/guardian.
- When arriving late, students must check back into school through the Attendance Office.
Pre-Arranged or Extended Absences
Pre-Arranged Absences require five days written notice. Students should submit form se289 to the Attendance Office. Please include the student's name, dates of absences, and reason for the absence.
Extended Absences: If a student requires long-term medical care, parents should contact their child's school counselor. To find out who your child's counselor is, check the Student Services staff list.
Make-Up Policy for All Absences
Students are expected to make-up assignments in a timely manner. For example, if a student is out for one day, they will have one day to make-up the assignment. If a student is absent two days in a row, they have two class periods to make up the work.
Students should coordinate missing assignments directly with their teachers. Please refer to course syllabi and/or the course Blackboard/Google site for assignment due dates and details.
Students who attend 90% or more of the school year are more likely to graduate from high school on time. Parents/guardians will receive communication when a student is chronically absent more than 10%. Chronic absences include excused and unexcused full-day absences.
- When a student accrues 20 full-day absences, excused or unexcused, parents must provide a doctor's note for future absences of more than three days, indicating that your child has been evaluated and/or treated for a specific medial concern.
- If a student accumulates 7 or more unexcused all-day absences, the school will initiate a conference with the School Attendance Officer to develop a plan for addressing attendance concerns.