Attendance Procedures and Policies

Procedures and policies regarding student attendance

How to Report an All Day Absence

  1. Parents need to call 703-319-2319 OR
  2. Email @email OR
  3. Submit our online attendance form 

If your child is out due to COVID, families will receive guidance from the FCHD Public Health Nurses (PHNs) as to when their student can return to school. Details can be found on the FCPS Return To School Website.

Late Arrivals

How to Report a Late Arrival:

Call 703-319-2319, press 2 (para español oprima tres) or email @email. Please leave the following information:

  • Child’s Name and Grade
  • Reason for Absence, especially any COVID-like symptoms
  • Phone Number or Email to reach you

One of our attendance staff will contact you if they need additional information.

Student Procedure for Late Arrival:

When arriving late, students must check into school through the Attendance Office.

Early Check-Out

Parent Procedure

Write a note and send it to school with your student. Include the time, reason for check-out, parent/guardian signature and parent daytime phone number.

No Note? Parent/guardian must come to school to check their child out.  A pass will be sent to your child to check-out through the attendance office.

In the event of an unexpected early dismissal, parents should call the main office at 703-319-2300. We will transfer you to speak with someone in attendance who can run a pass for your student to leave. Please note, this process takes longer because a pass must be brought to your student’s class.

Student Procedure

If a student needs to leave early, they should bring a parent note to the attendance office first thing in the morning. Attendance staff will then issue a pass to the student to leave class at the appropriate time. Once they receive their pass, they do NOT need to come back to the attendance office before leaving the building.

If a student gets sick during the day and needs to go home, the clinic aide will contact a parent/guardian.

Pre-Arranged or Extended Absences

Pre-Arranged Absences require five days written notice. Students should submit form se289 to the Attendance Office. Please include the student’s name, dates of absences and reason for the absence.

Extended Absences should be coordinated through a child’s school counselor. Visit the JMHS Student Services Staff page to find out who your child’s counselor is.

Makeup Work for Absences

Students are fully responsible for completing any missed assignments. Each day of absence affords at least one school day of makeup work opportunity. The period of time allowed to make up work may be extended at the discretion of the teacher/team.

Chronic Absenteeism and VDOE:

Students who attend 90% or more of the school year are more likely to graduate from high school on time.  Parents/guardians will receive communication when a student is chronically absent more than 10%.  Chronic absences include excused and unexcused full-day absences.  For more information on encouraging school attendance in high school, visit FCPS Attendance.

If a student accumulates 7 or more unexcused all-day absences, the school will initiate a conference with the School Attendance Officer to develop a plan for addressing attendance concerns.

When a student accrues 20 full-day absences, excused or unexcused, parents must provide a doctor’s note for future absences of more than three days, indicating that your child has been evaluated and or treated for a specific medical concern.

Additional Resources:

If a student becomes ill during the school day

We will follow FCPS protocols provided by the Fairfax County Health Department (FCHD). Each case will be handled individually in accordance with the FCHD established communicable disease and contact tracing protocols. FCPS will follow established guidelines for communicating information to parents/guardians. For more information visit Parents/guardians will be required to complete and return the Permission to Return to School/Child Care Form (page 2) when the student returns. The form will be completed by the health care provider and will indicate to the school when the student may safely return.

If a student remains home due to COVID Like Illness (CLI)

The student should not come to school and should report the absence using the guidance below.

  • Fever (100.4 or greater)
  • Chills
  • Cough
  • Shortness of breath
  • Loss of taste/smell
  • Sore throat
  • Fatigue
  • Muscle aches
  • Runny Nose/Congestion
  • Stomachache
  • Diarrhea
  • Nausea/Vomiting
  • Headaches

Students who are showing signs of COVID-like illness may not return to school until:

  • Student has tested negative for COVID-19 OR
  • A healthcare provider has seen the student and documented a reason for the symptoms other than COVID-19 OR
  • All of these are true:
    1. at least 10 days since the start of symptoms AND
    2. fever free off anti-fever medicines for 24 hours AND
    3. symptoms are getting better

If a student reports a positive COVID-19 test or is instructed to quarantine by a medical provider or the FCHD

The student may not return to in-person learning until:

  • At least 10 days have passed since symptoms started AND
  • The student has had no fever or anti-fever medicines (ex: Tylenol, Ibuprofen) for 24 hours AND
  • The student’s symptoms are getting better

If a student has been exposed to COVID-19 (someone in the household has been diagnosed with COVID-19)

The student must remain home for 14 days after their last exposure to the household member.

Attendance Office Staff