How to Report an All Day Absence

 New this year: Parents and caregivers can report up to two (2) consecutive full-day absences using ParentVUE. The Madison SY23-24 online attendance form is no longer active.  Parents can also call the Madison Attendance Line to report a student absence at 703-319-2319.

Parents are encouraged to monitor their child(ren)’s attendance in their ParentVue account.  Parents can log into the Student Information System (SIS) Parent Account to view your child's attendance. For additional support with accessing and using the SIS Parent Account visit our SIS Parent Account overview page 

Partial Day/Period Absences

Late Check-In

Students arriving late after 8:10 AM will be marked unexcused tardy.

• Parents must call the attendance line 703-319-2319 or send a handwritten note from a parent or medical professional to report a late arrival.
• If communication is not received, the student will be marked "unexcused tardy" or “unexcused.” The Attendance Office must be contacted (via note or phone call) within 48 hours for the tardy to be changed to excused.
• In the communication, please include the student name, time the student is coming to school, the reason for the tardy, a parent/guardian signature, the student ID, and contact phone number for follow-up.
• Valid tardiness reasons include medical/dental appointments, illness or family emergency.
• The following will not be excused: oversleeping, power outages, car trouble, traffic, and missing the bus. Students will be given a pass to enter their assigned class after checking in at the Attendance office.

One of our attendance staff will contact you if they need additional information.

 Early Check-Out                                      

If the following options are not followed, we cannot guarantee a speedy checkout, so please make sure you notify the attendance office prior to picking up your son/daughter to ensure you make your appointment or commitment on time. Due to dismissal procedures (i.e. busses) at the end of the day, we are not able to honor unannounced early dismissals within 30 minutes of school dismissal.

You can check out your student three different ways:

• Student brings a note to the Attendance Office before 9:45 a.m. The student will be issued a check-out pass to leave class at the appointed time. The note must include the following - student name, date and time of when student is leaving, and reason for early check-out, student ID, parent signature and contact number. Please note: Teachers will NOT allow students to leave class without this pass or confirmation from the attendance office.
• Call the attendance line, 703-319-2319 BEFORE 12:00 p.m. After leaving a message, please have your student pick up their checkout pass from the Attendance Office between classes or during lunch. 
• Come into the attendance office to check your student out.

If returning to school that same day, students must check in at the Attendance office before going back to class, even if it is between classes.

Pre-Arranged or Extended Absences

• Pre-Arranged Absences require five days written notice.  Students should submit a Request For Prearranged Absence Form or a parent note to the Attendance Office.  Please include the student’s name, dates of absences and reason for the absence.
• Extended Absences should be coordinated through the child’s school counselor.  

Chronic Absenteeism and VDOE

• Students who attend 90% or more of the school year are more likely to graduate from high school on time.  Parents/guardians will receive communication when a student is chronically absent more than 10%.  Chronic absences include excused and unexcused full-day absences.  For more information on encouraging school attendance in high school, visit the FCPS website.
• If a student accumulates 7 or more unexcused all-day absences, the school will initiate a conference with the School Attendance Officer to develop a plan for addressing attendance concerns.
• When a student accrues 20 full-day absences, excused or unexcused, parents must provide a doctor’s note for future absences of more than three days, indicating that your child has been evaluated and or treated for a specific medical concern.

COVID-19

For questions regarding COVID, see the FCPS Health & Safety Guidance Document.

Additional Resources:

• FCPS Student Attendance at School Policy
• FCPS Student Absences and Attendance Regulations
• Attendance Matters!