Attendance Procedures and Policies

Procedures and policies regarding student attendance

How to Report an All Day Absence

  1. Parents need to call 703-319-2319 OR
  2. Email @email OR
  3. Submit our online attendance form 

Parents are encouraged to monitor their child(ren)’s attendance in their ParentVue account.  Parents can log into the Student Information System (SIS) Parent Account to view your child's attendance. For additional support with accessing and using the SIS Parent Account visit our SIS Parent Account overview page 

 

PARTIAL DAY/PERIOD ABSENCES

Late Check-In

Students arriving late after 8:10 AM will be marked unexcused tardy.

  • Parents may use our online attendance form or call the attendance line 703-319-2319 to report a partial day absence.
  • Students must have a handwritten note from a parent or doctor.  
  • If a student does not have a note, he/she will be marked "unexcused tardy" and must present a note to the Attendance Office within 48 hours for the tardy to be changed to excused.
  • In the note, please include the student name, time the student is coming to school, the reason for the tardy, a parent/guardian signature, the student ID, and contact phone number for follow-up.
  • Valid tardiness reasons include medical/dental appointments, illness or family emergency
  • The following will not be excused: oversleeping, power outages, car trouble, traffic, and missing the bus. Students will be given a pass to enter their assigned class after checking in at the Attendance office.

One of our attendance staff will contact you if they need additional information.

 

Early Check-Out                                          

Please let the Attendance Office know if you need your student to leave school early.  If the following options are not followed, we cannot guarantee a speedy checkout, so please make sure you notify the attendance office prior to picking up your son/daughter to ensure you make your appointment or commitment on time.  Due to staff responsibilities at the end of the day, we are not able to honor unannounced early dismissals within 30 minutes of school dismissal. 

 

You can check out your child 3 different ways:

  • Student brings a note to the Attendance Office before 9:45am. The student will be issued a check-out pass to leave class at the appointed time. The note must include the following - student name, date and time of when student is leaving, and reason for early check-out, student ID, parent signature and contact number. Please note: Teachers will NOT allow students to leave class without this pass or confirmation from the attendance office.
  • Call the attendance line, 703-319-2319 BEFORE 12:00 pm. After leaving a message, please have your student pick up their checkout pass from the Attendance Office between classes or during lunch. 
  • Come into the attendance office to check your student out.

If returning to school that same day, students must check in at the Attendance office before going back to class, even if it is between classes.

 

FULL DAY ABSENCES

Reporting an all day absence

 Pre-Arranged or Extended Absences

  • Pre-Arranged Absences require five days written notice.  Students should submit form se289 or a parent note to the Attendance Office.  Please include the student’s name, dates of absences and reason for the absence.
  • Extended Absences should be coordinated through a child’s school counselor.  Click here to find your child’s counselor.

 

Chronic Absenteeism and VDOE:

  • Students who attend 90% or more of the school year are more likely to graduate from high school on time.  Parents/guardians will receive communication when a student is chronically absent more than 10%.  Chronic absences include excused and unexcused full-day absences.  For more information on encouraging school attendance in high school, click here.
  • If a student accumulates 7 or more unexcused all-day absences, the school will initiate a conference with the School Attendance Officer to develop a plan for addressing attendance concerns.
  • When a student accrues 20 full-day absences, excused or unexcused, parents must provide a doctor’s note for future absences of more than three days, indicating that your child has been evaluated and or treated for a specific medical concern.

Additional Resources:

If a student becomes ill during the school day

We will follow FCPS protocols provided by the Fairfax County Health Department (FCHD). Each case will be handled individually in accordance with the FCHD established communicable disease and contact tracing protocols. FCPS will follow established guidelines for communicating information to parents/guardians. For more information visit www.vdh.virginia.gov. Parents/guardians will be required to complete and return the Permission to Return to School/Child Care Form (page 2) when the student returns. The form will be completed by the health care provider and will indicate to the school when the student may safely return.

If a student remains home due to COVID Like Illness (CLI)

The student should not come to school and should report the absence using the guidance below.

  • Fever (100.4 or greater)
  • Chills
  • Cough
  • Shortness of breath
  • Loss of taste/smell
  • Sore throat
  • Fatigue
  • Muscle aches
  • Runny Nose/Congestion
  • Stomachache
  • Diarrhea
  • Nausea/Vomiting
  • Headaches

Students who are showing signs of COVID-like illness may not return to school until:

  • Student has tested negative for COVID-19 OR
  • A healthcare provider has seen the student and documented a reason for the symptoms other than COVID-19 OR
  • All of these are true:
    1. at least 10 days since the start of symptoms AND
    2. fever free off anti-fever medicines for 24 hours AND
    3. symptoms are getting better

If a student reports a positive COVID-19 test or is instructed to quarantine by a medical provider or the FCHD

The student may not return to in-person learning until:

  • At least 10 days have passed since symptoms started AND
  • The student has had no fever or anti-fever medicines (ex: Tylenol, Ibuprofen) for 24 hours AND
  • The student’s symptoms are getting better

If a student has been exposed to COVID-19 (someone in the household has been diagnosed with COVID-19)

The student must remain home for 14 days after their last exposure to the household member.

Attendance Office Staff